Job Description

Job Description

Job Description

Join Our Growing Team

CSA provides the ideal place for you to develop or start your career in a fast-paced, diverse environment. At CSA Group, one of our guiding principles is to treat people with respect, and we appreciate diversity in their backgrounds, experiences and opinions. If you think you have what it takes to be an industry leader, send us your resume.

 

Our Success

For more than 65 years, CSA Group has contributed to developing stronger, more resilient facility and infrastructure solutions. Our experience brings plenty of opportunities for you to expand your skill set, challenge yourself, and make an impact.

 

Our Commitment

Diversity, Equity and Inclusion:

CSA is committed to diversity, equity, and inclusion. We embrace, celebrate, and respect the unique experiences, perspectives, and backgrounds that each employee brings to our workplace. We provide an environment of trust, safety and opportunity to create a sense of belonging, value, and support, where each employee is empowered to reach their full potential.

 

Social Commitments

One of CSA Group’s most important Guiding Principles is our commitment to contribute to the industries we serve and the communities we live in. This translates into active involvement in a variety of activities and organizations, which provide many opportunities for education and growth for our employees.

 

Responsibilities

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:

Document Organization and Taxonomy:

• Develop and implement a robust system for organizing documents, considering not only their current state but also their lifecycle.
• Create a well-defined taxonomy that aligns with our business processes, making document retrieval efficient and intuitive.

Version Control and Change Management:

• Oversee document versions, track changes, and maintain a clear audit trail.
• Collaborate with cross-functional teams during document updates, ensuring smooth transitions and minimal disruptions.

Project/Program Integration:

• Work closely with project/program managers to integrate document management into project lifecycles.
• Ensure that project teams have timely access to relevant documents, reducing bottlenecks and enhancing decision-making.

Collaboration and Workflow Optimization:

• Facilitate collaboration by streamlining document sharing, approvals, and feedback loops.
• Identify opportunities to optimize workflows, reducing manual effort and enhancing productivity.

Risk Mitigation and Contingency Planning:

• Assess risks related to document management (e.g., loss of critical documents, unauthorized access).
• Develop contingency plans to safeguard against potential disruptions.

Training and Change Adoption:

• Train employees on document management best practices, emphasizing the importance of adherence.
• Champion change management initiatives related to document processes.

Metrics and Performance Tracking:

• Define key performance indicators (KPIs) for document management effectiveness.
• Regularly evaluate performance against KPIs and make data-driven improvements.

 

Requirements

Essential Skills and Experience:

Qualifications:

• Education: Bachelor’s degree in Business Administration, Computer and Information Science or a related field.
• Experience: Preferable 2 years in document management.

Project Management Skills:

• Familiarity with project lifecycle phases (initiation, planning, execution, monitoring, and closure).
• Ability to create project schedules, allocate resources, and manage risks.

Technical Skills:

• Proficiency in document management software (e.g., SharePoint or similar).
• Familiarity with metadata standards and indexing.
• Knowledge of electronic document storage and retrieval.
• Understanding of data privacy and security.

Soft Skills:

• Communication and Collaboration
• Excellent communication skills to bridge gaps between technical teams, stakeholders, and project managers.
• Collaborative mindset to align document management with project goals.

Attention to Detail and Adaptability:

• Meticulous attention to document accuracy, consistency, and metadata.
• Adaptability to handle evolving project requirements and changing priorities.
• Ability to prioritize tasks and meet deadlines.

Language Requirements:

• Required fluency in English and optional Spanish, is essential for effective communication within our diverse team and with external stakeholders.

Additional Information:

• This role reports to the Project/Program Manager.
• Office-based position with remote work opportunities.

 

It is CSA policy to hire, train, promote, compensate, transfer and administer all employment practices without unlawfully discriminating on the basis of sex (including pregnancy, childbirth, or related medical conditions), race, age, creed (religion), color, sexual orientation, gender identity, protected veteran status, national origin, disability, predisposing genetic characteristic, marital status or domestic violence victim status, or any other basis prohibited under applicable law.

Company Description

Join Our Growing Team
CSA provides the ideal place for you to develop or start your career in a fast-paced, diverse environment. At CSA Group, one of our guiding principles is to treat people with respect, and we appreciate diversity in their backgrounds, experiences, and opinions. If you think you have what it takes to be an industry leader, send us your resume.

Our Success
For more than 65 years, CSA Group has contributed to developing stronger, more resilient facility and infrastructure solutions. Our experience brings plenty of opportunities for you to expand your skill set, challenge yourself, and make an impact.

Our Commitment
Diversity, Equity and Inclusion
CSA is committed to diversity, equity, and inclusion. We embrace, celebrate, and respect the unique experiences, perspectives, and backgrounds that each employee brings to our workplace. We provide an environment of trust, safety and opportunity to create a sense of belonging, value, and support, where each employee is empowered to reach their full potential.

Social Commitments
One of CSA Group’s most important Guiding Principles is our commitment to contribute to the industries we serve and the communities we live in. This translates into active involvement in a variety of activities and organizations, which provide many opportunities for education and growth for our employees.

Company Description

Join Our Growing Team\r\nCSA provides the ideal place for you to develop or start your career in a fast-paced, diverse environment. At CSA Group, one of our guiding principles is to treat people with respect, and we appreciate diversity in their backgrounds, experiences, and opinions. If you think you have what it takes to be an industry leader, send us your resume.\r\n\r\nOur Success\r\nFor more than 65 years, CSA Group has contributed to developing stronger, more resilient facility and infrastructure solutions. Our experience brings plenty of opportunities for you to expand your skill set, challenge yourself, and make an impact.\r\n\r\nOur Commitment\r\nDiversity, Equity and Inclusion\r\nCSA is committed to diversity, equity, and inclusion. We embrace, celebrate, and respect the unique experiences, perspectives, and backgrounds that each employee brings to our workplace. We provide an environment of trust, safety and opportunity to create a sense of belonging, value, and support, where each employee is empowered to reach their full potential.\r\n\r\nSocial Commitments\r\nOne of CSA Group’s most important Guiding Principles is our commitment to contribute to the industries we serve and the communities we live in. This translates into active involvement in a variety of activities and organizations, which provide many opportunities for education and growth for our employees.

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